Robert Half Finance & Accounting Executive Administrator in St. Helena, California

* For Immediate Consideration * Our client, a high-end design firm is looking for an Executive Administrator to support a fast-pace, growing environment. If you are able to think on your feet with constantly changing priorities, and do it with a sense of humor, you might be a great fit. In this role you will provide administrative support to the CEO/President and other executive team members. Your initial responsibilities will include the following:

  • Maintain the calendar and schedule including appointments and meetings for the President/CEO and executive team. These are ever changing and will keep you on your toes!

  • Work closely with internal employees as well as external contacts. We have an extremely high level of clientele that will require sophistication in your communication skills.

  • Coordinate travel including both domestic and international for professional and personal needs.

  • Work independently and within a team on special projects as needed.

  • Office support duties including supply ordering, vendor relations and maintaining office equipment.

  • Management of confidential and secure documentation. This will include personal finances. This will require direct reporting to a CFO.

  • Maintain records and files of current and past projects, operations, and decisions.

  • Assist with projects and perform other duties and functions as requested.

  • Empathy and flexibility is a must! We are looking for someone kind, and also strong.

Robert Half Finance & Accounting, the world's leader in specialized financial staffing, provides exciting full-time opportunities in the areas of accounting, bookkeeping, finance, audit, taxation and more. We pioneered the professional staffing industry, and we've been successfully matching professionals with employers since 1948. Our proven proprietary processes, along with our relationships in 325 locations worldwide, allow us to provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on FortuneĀ® magazine's list of "World's Most Admired Companies" since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.

Apply for this job now or contact our nearest office at 844.539.2523 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Req ID: 00090-0010401822

Functional Role: Research Assistant

Country: USA

State: CA

City: St. Helena

Postal Code: 94574

Compensation: $60,000.00 to $72,500.00 per year

Requirements: Requirements: 3-5 years' experience in executive level support.

  • Highly organized.

  • Able to handle multiple and mixed priorities while being aware of the priorities in which things should occur. You will need to keep up in a fast paced environment.

  • Understand a sense of urgency in time sensitive matters.

  • Ability to quickly learn new tools and technologies.

  • Ability to work with little direction, meet deadlines, prioritize, and be an independent thinker. You'll be a problem solver and will need to be a detective for many jobs to be completed.

  • Anticipate the upcoming needs of the EMD team and think critically about how to arrange schedules based on the needs on hand.

  • Coordinate workload between various executives.

  • Maintain a high level of confidentiality, discernment and judgment.

  • Work with a great attitude under pressure.

  • Superb writing, communication and grammatical skills and confidence.

  • Strong teamwork skills with ability to offer suggestions and improvements to processes and work effectively with all personalities.

  • Miscellaneous projects and tasks supporting the company. Our client offers comprehensive health and welfare benefits to eligible employees including medical, dental and vision for employees, spouses/domestic partners and dependent children (company pays a portion of premiums). Other benefits include 401(k) plan, life insurance, short term and long term disability coverage. You will also have a PTO package for holidays and vacations, and work in a highly creative atmosphere. For immediate consideration, please send resumes to Lori Cooper @ and/or call Lori on 707-578-3355.