Robert Half Office Team Office Coordinator/Receptionist in San Francisco, California

Real Estate company has an immediate opening for an experienced, well-organized, dependable and friendly Office Coordinator/Receptionist. Candidate must be able to hit the ground running by having at least one-year front desk reception and administrative support experience. Office Coordinator/Receptionist duties included but not limited to:

  • Greeting all visitors, staff and vendors.

  • Answering reception phone. No heavy phone work, but should be familiar with how to operate a multi-line phone system and transfer calls.

  • Responsible for shipping and receiving using FedEx, UPS and US Post.

  • Managing incoming/outgoing mail. Picking up mail from off-site PO Box daily.

  • Coordinating parking/building access and office maintenance with building management.

  • Ordering kitchen and office supplies; stocking and maintaining inventory and keeping all supplies well-organized.

  • Keeping kitchen and office clean, neat and organized at all times so that even unexpected visitors will see us at our best.

  • Stocking printers daily and taking care of office equipment/machinery.

  • Sending company invitations and reminders as required.

  • Responsible for coordinating and ordering all employee lunches and team events.

  • Assist Sr. EA/Office Manager prepare board meeting packages; creating tabs, printing and binding presentation materials. High attention to detail is a must.

  • Assist in setting up company webinars as needed.

  • Assist Sr. EA /Office Manager with research projects.

  • Provide backup coverage for Sr. EA/Office Manager from 1-5 pm every Friday or as needed.

  • Empty and clean refrigerators every Friday.

  • Assist legal team with scanning, setting up and maintaining files and preparing NDAs.

  • Assist with running local errands as needed

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

Apply for this job now or contact us today at 888.981.6731 for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Req ID: 00419-9501207255

Functional Role: Receptionist/Switchboard

Country: USA

State: CA

City: San Francisco

Postal Code: 94111

Compensation: $16.43 to $19.72 per hour

Requirements:

  • At least 1-2 year of experience in reception and administrative support

  • Exceptional verbal and written communication skills to liaise with guests, and all levels of staff

  • Proficient in MS Office, Word, Excel and PowerPoint

  • Knowledge of FedEx, UPS and US Post shipping procedures

  • Highly organized with the ability to prioritize in an ever-changing environment

  • Poised under pressure and flexible to adapt to last-minute changes in schedule

  • Customer service-oriented with a strong work ethic and collaborative approach

  • Must be punctual and reliable. Hours of position hours are 8 am – 5 pm

  • Must maintain good attendance and professional appearance at all times. To Apply as an Office Coordinator/Receptionist: Email your most recent resume to Natasha.Sanoy@OfficeTeam.com. Candidates must be readily available and meet the minimum qualifications outlined above.