Robert Half Accountemps Executive Assistant in San Francisco, California

I currently have an open position for a detail-oriented Executive Assistant located in San Francisco. The Executive Assistant will be responsible for supporting my office executives with various tasks including calendar management, meeting coordination, and drafting correspondence. This role is a short temporary role for 3 months.The ideal Executive Assistant has excellent customer service skills, is outgoing, proactive, and has a positive attitude.

RESPONSIBILITIES INCLUDE: • Perform diversified secretarial and administrative duties of a confidential nature which relieve executive of administrative details • Maintain executive's daily calendar, schedules appointments and conferences, and makes necessary travel arrangements • Assemble necessary background materials for executive's scheduled meetings. • Organize agenda notices and ensures proper distribution • Attend meetings to organize and transcribe minutes • Receive visitors and screens questions and requests. Interviews telephone callers and makes proper referrals • Frequently interface at the management level both internally and externally on matters relating to executive's activities and requirements • Independently compose routine correspondence and non-routine complex letters from verbal instruction • Review materials prepared by others for supervisor's signature to assure procedural and typographical accuracy • Help coordinate video teleconference meetings • Set up and maintain files of highly confidential data and Information of major importance • Receive mail and administers organizational correspondence control • Answer correspondence or take appropriate action when possible • Handle requests which require detailed knowledge of department policies and procedures • Assist in communicating executive's requirements and expectations • Distribute, update, and manage electronic documents • Compile highly confidential data from various sources to integrate into reports • Independently contact appropriate sources to obtain necessary information • Assist with any and all special projects accurately adhering to tight deadlines • Process and reconcile expense reports and monthly charge card reports • Processing invoices • Other duties as assigned

  • 3+ years of experience required
  • Experience in an EA capacity- supporting senior level executives (CEO, COO, VP, Directors, etc.)
  • Bachelor's degree or equivalent experience
  • High degree of proficiency MS Office Suite, Outlook Internet applications
  • Strong analytical, interpersonal, and problem-solving skills
  • Strong verbal and written communication skills

If you or anyone you know is interested in this role, don't hesitate to reach out. Interviews are set for this week. Respond back with a copy of your updated resume to directly to Nicole Vickery at nicole.vickery@roberthalf.com. I look forward to hearing from you!

Accountemps matches highly skilled professionals with accounting finance jobs at the best companies on a temporary and temporary-to-hire basis. Our mission is to provide you with a rewarding finance or accounting job that is well matched to your professional skills – helping you to advance in your career. Our experience, combined with the resources of our worldwide network of offices, makes Accountemps a great resource for your career. We offer excellent opportunities to find temporary accounting and finance jobs for all experience levels. From accounting clerks and bookkeepers to accounts payable and staff accountants, we can provide you unparalleled access to exciting career opportunities. But don't take our word for it. Our company has appeared on Fortune® magazine's list of "World's Most Admired Companies" since 1998, and 9 out of 10 of our customers would recommend our service to a colleague.

Contact your local Accountemps office at 888.670.5403 or visit www.accountemps.com to apply for this job now or find out more about other job opportunities.

All applicants applying for U.S. job openings must be authorized to work in the United States. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

© 2018 Accountemps. An Equal Opportunity Employer M/F/Disability/Veterans

By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use.