Robert Half International Project Assistant in Lafayette, California

Lafayette engineering office has an opening for a finance/project assistant to provide financial, contract and project administration support. Responsibilities - Review billing instructions and ensure compliance with contract - Review invoices for consistency with billing/contract terms - Assist project managers/department managers with outstanding collections on a weekly basis - Collect and coordinate monthly backlog reporting requirements and turn in to Finance - Assist in contract support, project initiation, work plans, project status reports to management, subcontract package preparation, subcontract invoice review and archiving - Backup support for timekeeping and expense report processing - Assist to produce region / project specific financial reports - Records Management - Ability to proactively preform PA duties with minimal direction from Project Managers - Establish and maintain project filing systems Qualifications Requirements/Qualifications - Bachelor's Degree desired or a minimum of 2 years experience in project administration. - Proficiency in Microsoft Office including Excel, Word, and Outlook. Proficiency in MS Project and PowerPoint a plus. An understanding of project management and good written and oral communication skills are a must. Experience in the A/E Industry preferred. - Ability to use standard office/computer equipment and have knowledge of general office procedures, filing, grammar, and punctuation. - Must be organized, a resourceful problem-solver, a reliable team player, and demonstrate high attention to detail and follow-through to project completion. - Must have excellent communication skills (verbal and written) and strong interpersonal communication skills to interact with diverse personalities. - Ability to multi-task and prioritize responsibilities in deadline-driven situations. -Will be supporting staff in other parts of the country. This is an interactive position, therefore the individual must have a positive, calm and professional attitude while dealing with staff and clients in person, over the phone, and by email. If you are interested in this opportunity, please email your resume to- brianna.corbett@officeteam.com

OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area.

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Req ID: 00470-0010715690

Functional Role: Secretary/Admin Asst

Country: USA

State: CA

City: Lafayette

Postal Code: 94549-3681

Compensation: $19.00 to $20.00 per hour

Requirements: - Solid understanding of quality control - Strong familiarity with business review documents - Earlier work involving Microsoft Excel - Expertise in report generation - Meeting coordination and planning experience - General familiarity with typing under 45 words per minute - Practical knowledge of facilitating virtual meetings - Experience with scheduling - Experience with copying - Well-founded grasp of reviewing documents for spelling and grammar - Alpha 6,000 - 8,000 kph experience - Skills in Microsoft Word - Good understanding of MS Outlook - Wide ranging experience with reviewing documents for spelling and grammar - Prior experience with proposals and RFPs - Knowledge of navigating basic office equipment and protocols - Comprehension of Numeric 6,000 - 8,000 KPH - Solid understanding of records maintenance - Quality experience with filing - General familiarity with email - Well-founded grasp of editing - Hands-on experience with proofreading - Proficiency in research - Experience with projects - Foundational knowledge in scanning - Previous experience working with Microsoft PowerPoint - Proven knowledge of documentation - Proven knowledge of calendar managements and scheduling appointments - Proficient with database and file management - At least 3+ years of business/office experience - Microsoft Project, JIRA, Mavenlink, and NetSuite experience is preferred - Be able to prioritize workload and perform in a fast paced and challenging environment - High school diploma or its equivalent required; a BA/BS degree in business, communications, or related field is highly preferred - Strong attention to detail - Show the ability to adapt and learn new techniques and skill sets when required