Robert Half International Project Assistant in Lafayette, California
Lafayette engineering office has an opening for a finance/project assistant to provide financial, contract and project administration support. Responsibilities - Review billing instructions and ensure compliance with contract - Review invoices for consistency with billing/contract terms - Assist project managers/department managers with outstanding collections on a weekly basis - Collect and coordinate monthly backlog reporting requirements and turn in to Finance - Assist in contract support, project initiation, work plans, project status reports to management, subcontract package preparation, subcontract invoice review and archiving - Backup support for timekeeping and expense report processing - Assist to produce region / project specific financial reports - Records Management - Ability to proactively preform PA duties with minimal direction from Project Managers - Establish and maintain project filing systems Qualifications Requirements/Qualifications - Bachelor's Degree desired or a minimum of 2 years experience in project administration. - Proficiency in Microsoft Office including Excel, Word, and Outlook. Proficiency in MS Project and PowerPoint a plus. An understanding of project management and good written and oral communication skills are a must. Experience in the A/E Industry preferred. - Ability to use standard office/computer equipment and have knowledge of general office procedures, filing, grammar, and punctuation. - Must be organized, a resourceful problem-solver, a reliable team player, and demonstrate high attention to detail and follow-through to project completion. - Must have excellent communication skills (verbal and written) and strong interpersonal communication skills to interact with diverse personalities. - Ability to multi-task and prioritize responsibilities in deadline-driven situations. -Will be supporting staff in other parts of the country. This is an interactive position, therefore the individual must have a positive, calm and professional attitude while dealing with staff and clients in person, over the phone, and by email. If you are interested in this opportunity, please email your resume to- email@example.com
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Req ID: 00470-0010715690
Functional Role: Secretary/Admin Asst
Postal Code: 94549-3681
Compensation: $19.00 to $20.00 per hour
Requirements: - Solid understanding of quality control - Strong familiarity with business review documents - Earlier work involving Microsoft Excel - Expertise in report generation - Meeting coordination and planning experience - General familiarity with typing under 45 words per minute - Practical knowledge of facilitating virtual meetings - Experience with scheduling - Experience with copying - Well-founded grasp of reviewing documents for spelling and grammar - Alpha 6,000 - 8,000 kph experience - Skills in Microsoft Word - Good understanding of MS Outlook - Wide ranging experience with reviewing documents for spelling and grammar - Prior experience with proposals and RFPs - Knowledge of navigating basic office equipment and protocols - Comprehension of Numeric 6,000 - 8,000 KPH - Solid understanding of records maintenance - Quality experience with filing - General familiarity with email - Well-founded grasp of editing - Hands-on experience with proofreading - Proficiency in research - Experience with projects - Foundational knowledge in scanning - Previous experience working with Microsoft PowerPoint - Proven knowledge of documentation - Proven knowledge of calendar managements and scheduling appointments - Proficient with database and file management - At least 3+ years of business/office experience - Microsoft Project, JIRA, Mavenlink, and NetSuite experience is preferred - Be able to prioritize workload and perform in a fast paced and challenging environment - High school diploma or its equivalent required; a BA/BS degree in business, communications, or related field is highly preferred - Strong attention to detail - Show the ability to adapt and learn new techniques and skill sets when required