Robert Half International Investment Administrator in Chicago, Illinois

Robert Half Legal is seeking an Investment Administrator with 3+ years of experience to join the Due Diligence Group for a great company in downtown Chicago. The Investment Administrator must have at least 3+ years of experience working with various transactional projects, filing and maintaining legal and closing records, and performing secretarial functions. Responsibilities for this Investment Administrator include but are not limited to: - Provides support by assisting with various projects for acquisitions, dispositions and development transactions. Responsible for maintaining the corporate closing records and due diligence files. - Assembles and provides marketing/seller deliveries to brokers and buyers. Coordinates the warranty transfers to buyers and sellers. Prepares various schedules for completion of the Purchase and Sale Agreements and Assignment and Assumption of Contracts and Leases. Coordinates the execution of contracts and closing documents for transactions. - Assembles and provides information to lenders for financing projects. Assists the attorneys with various projects during the financing process. - Responsible for processing construction payment applications for development projects. Updates and maintains the Draw Summary and Balance Sheet Project Draw List. Provides weekly cash request updates and quarterly accruals to Accounting. Reviews construction contracts for compliance and assists with close out obligations. - Assists in monitoring and renewing the consulting agreements and the certificates of insurance compliance. Responsible for monitoring and maintaining the company?s holdback escrows for acquisitions, dispositions and development projects. - Organizes workload to comply with deadlines and priorities, works independently to complete routine department functions and prepare routine correspondence, reports, forms, and the like for review by manager. - Schedules meetings, conferences, interviews, luncheons, and/or other activities. Plans and arranges for required facilities, materials, equipment, and food. - Utilizes microcomputer software (i.e., word processing, spreadsheets, graphics, databases, etc.) to prepare various memoranda, correspondence, tables, graphs, reports, and the like from dictation, rough draft, handwritten notes, or general verbal instructions. Proofreads and edits materials for appropriate and consistent format, accuracy of numerical figures or other data, and corrects punctuation, spelling, and grammar. - Produces, collates, and distributes correspondence as appropriate. Establishes and maintains record keeping and filing systems; classifies, sorts, and files correspondence, records, and other documents. - Following established guidelines, tracks and processes various accounting information such as check requests, monthly expense reports, invoices, subscription renewals, wire transfers, and the like. - Performs related general duties such as ordering standard office supplies, monitoring office equipment and calling for maintenance, photocopying, collating, and assembling reports, receiving and sending express deliveries, and so forth. - Assists in coordinating and following up on the work of lower level support staff. - Performs other duties as assigned, some of which may be essential to the job. For immediate consideration please email your resume to

Located in major North American and global markets, Robert Half Legal is the premier provider of legal staffing and consulting solutions on a full-time, project, and temporary basis, serving both law firms and corporate legal departments. We also provide project and eDiscovery teams and workspace for a wide range of initiatives, including litigation support, mergers and acquisitions and document review matters. Our dedicated teams' industry experience allows us to quickly match skilled legal professionals with the best available jobs. We offer challenging opportunities, competitive compensation and benefits, and skills-enhancement training.

Call your local Robert Half Legal office at 888.798.2974 to discover more about this position. Apply for this job now or contact our branch office for additional information.

All applicants applying for U.S. job openings must be authorized to work in the United States. All applicants applying for Canadian job openings must be authorized to work in Canada.

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Req ID: 01300-9501604958

Functional Role: Legal Secretary

Country: USA

State: IL

City: Chicago

Postal Code: 60601

Compensation: $50,000.00 to $60,000.00 per year

Requirements: Requirements of the position: - A Bachelor's degree from an accredited college or university - A minimum of three (3) years of experience - The ability to handle multiple responsibilities - Familiarity with MS Office, including Outlook, Word, and Excel is required. - Proofreading and editing skills - Excellent oral and written communication skills are important For immediate consideration please email your resume to